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ScheduleMuse AI Documentation

Complete guide for Zoom integration and usage

Table of Contents

1. Adding ScheduleMuse AI to Your Zoom Account

Step 1: Find ScheduleMuse AI in Zoom Marketplace

  1. Open your Zoom desktop app or web portal
  2. Click on your profile picture → "Zoom Apps" or visit marketplace.zoom.us
  3. Search for "ScheduleMuse AI" in the search bar
  4. Click on the ScheduleMuse AI app from the results

Step 2: Install the App

  1. Click the "Install" or "Add" button
  2. Review the permissions requested (meeting creation, user profile access)
  3. Click "Authorize" to grant permissions
  4. You'll be redirected to ScheduleMuse AI to complete setup

Step 3: Complete Account Setup

  1. Create your ScheduleMuse AI account or sign in
  2. Verify your email address
  3. Set up your basic profile information
  4. You're now ready to start scheduling!

2. Account Setup and Configuration

Initial Configuration

After installing the app, complete your account setup:

  • Profile Setup: Add your name, timezone, and professional information
  • Calendar Integration: Connect Google Calendar, Outlook, or other calendar providers
  • Availability Settings: Set your working hours and preferred meeting times
  • Meeting Preferences: Configure default meeting duration, buffer time, and reminders

3. Connecting Your Zoom Account

Important: Ensure you have Zoom admin privileges or the app was pre-approved by your Zoom admin before connecting.

Step-by-Step Connection Process

  1. Log in to your ScheduleMuse AI dashboard
  2. Navigate to "Integrations" in the sidebar
  3. Find the Zoom integration card and click "Connect"
  4. You'll be redirected to Zoom's authorization page
  5. Review the permissions and click "Authorize"
  6. Return to ScheduleMuse AI - your Zoom account is now connected!

Required Zoom Permissions

  • • View and manage your meetings
  • • Create new meetings on your behalf
  • • Access your user profile information
  • • Update meeting details when schedules change

4. Creating and Managing Meetings

Creating Your First Meeting

  1. Go to "Meeting Setup" in your dashboard
  2. Click "Create New Meeting Type"
  3. Set meeting duration, title, and description
  4. Configure availability and booking settings
  5. Save your meeting type
  6. Share the booking link with potential attendees

How Automatic Zoom Meeting Creation Works

When someone books a meeting through your ScheduleMuse AI link:

  • ScheduleMuse AI automatically creates a Zoom meeting
  • The meeting details are added to your connected calendar
  • An email invitation is sent to all participants
  • The Zoom meeting link is included in confirmations

Meeting Management Features

  • • Automatic Zoom meeting creation
  • • Calendar integration and sync
  • • Email reminders and confirmations
  • • Meeting rescheduling and cancellation
  • • Attendee management

5. Managing Your Schedule

Calendar Integration

Connect your existing calendars to avoid double-booking:

  • Google Calendar
  • Microsoft Outlook
  • Apple Calendar
  • Other CalDAV calendars

Availability Settings

Control when people can book you:

  • Set working hours
  • Add buffer time between meetings
  • Block specific dates
  • Create recurring availability

6. Troubleshooting Common Issues

Zoom Meetings Not Creating

Solution:

  • Verify your Zoom account is properly connected in Integrations
  • Check that you have Zoom admin permissions
  • Ensure the app has the required permissions
  • Try disconnecting and reconnecting Zoom

Calendar Not Syncing

Solution:

  • Reconnect your calendar integration
  • Check calendar permissions
  • Verify your calendar app is up to date
  • Clear browser cache and cookies

Booking Page Not Loading

Solution:

  • Try a different browser
  • Disable browser extensions temporarily
  • Check your internet connection
  • Contact support if the issue persists

7. Removing ScheduleMuse AI

From Zoom Marketplace

  1. Open Zoom and go to your profile → "Zoom Apps"
  2. Find ScheduleMuse AI in your installed apps
  3. Click "Remove" or "Uninstall"
  4. Confirm the removal

From ScheduleMuse AI Dashboard

  1. Go to Settings → Integrations
  2. Find the Zoom integration
  3. Click "Disconnect" or "Remove"
  4. Your Zoom account will be disconnected

Data Removal

Removing the app will disconnect your Zoom integration, but your ScheduleMuse AI account and data will remain intact unless you delete your account separately.

Need Additional Help?

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